Page 13 - Buku Kolokium 2021

Kolokium Disertasi Pascasiswazah ke-4 2021/ INSPEN

INTRODUCTION

Space utilisation management is one of the branches in the property
management structure of a building, whether it is for a public training
institute building (PTI) or private training centre building. Typically, PTI
property management is managed in-house, where a unit is being set up
from the larger department that will be responsible for managing the affairs
related to the property of the organization. Most of the PTI buildings are
motivated by social welfare or to provide services to the public as it is one
of a government's responsibilities rather than a profit-making entity.

In the Prime Minister's Department, a section / unit has been set up to
monitor the management of office space known as Property Management
Division (BPH), JPM. Its function is to ensure that all ministries / federal
departments are placed in comfortable office space. In addition to these
functions, this section ensures that all existing spaces (whether existing
building spaces or non-buildings – parking spaces, field, park and others)
are fully utilized. It is intended to enable staffs to work well and efficiently.

Its main objective is to ensure the management of space utilisation in PTI
buildings, developing world class government office complexes through
the implementation of government policies to create a safe and conducive
working environment (Prime Minister's Department, 2009).

Space utilisation planning works to disseminate spaces efficiently,
systematically and effectively. Space is one of the facilities in a building
that houses other facilities and components that support the function of a
space itself. Space requests are an unpredictable, therefore space
utilisation should be efficiently maximized. There are many PTIs provided
by the government for the benefit of the people, not used effectively.
According to the Bursar UPM, there are 346 PTIs across Malaysia. Most
of these PTIs rely on government financial resources to carry out their
functions. If space utilisation management is not managed efficiently and
effectively, it will increase the financial burden of the government. INSPEN
is one of the PTI in Malaysia which has the same problem and space
management as the other PTIs.

In large organizations such as INSPEN, space management plays an
important role in effectively managing space without wasting space where
they indirectly impact costs. Space management is important for the
INSPEN whether in office hours or not and this awareness has been rising
since the 1960s (Ahmad Fauzi, 2005). Information about space is
important to know the effectiveness of space utilisation of a building.

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